Steering Committee Charge

To guide and actively participate in the implementation of Cancer Plan Minnesota

Role of Steering Committee

The Steering Committee is the governing body of the Alliance and is responsible for the ongoing development, implementation, and evaluation of the Alliance’s cancer plan.  It is the role of the steering committee to:

• Establish the process and criteria for determining implementation priorities from Cancer Plan Minnesota
• Establish committees, establish a process for updating Cancer Plan Minnesota
• Establish a process for updating Cancer Plan Minnesota
• Review and approve all committee recommendations
• Review and approve applications for membership
• Review membership rolls and remove inactive members
• Review bylaws, amend bylaws, and ensure Alliance is operating in compliance with the bylaws

 Member Responsibilities

• Communicate Minnesota Cancer Alliance priorities and recommendations to his/her organization
• Communicate his/her organization’s priorities to the Alliance through the steering committee
• Attend meetings, including Minnesota Cancer Alliance Annual Meeting
• Participate in meetings
• Provide leadership and policy direction for the Minnesota Cancer Alliance.

Term of Office

• In 2006, roughly half the members will be appointed to one-year terms and half the members will be appointed to two-year terms.
• Thereafter, persons elected to the Steering Committee will serve staggered two-year terms.

Time Commitment

• The Steering Committee will meet at least quarterly each year or more frequently as determined by the chair. The meetings will be 3 hours long.
• Notice of meetings will be provided to members of the Steering Committee at least 30 days prior to the meeting. The agenda will be distributed no later than 15 days prior to the meeting. Minutes will be recorded, filed and distributed to members of the Steering Committee and alliance members by program staff.
• Persons elected to the Steering Committee are expected to be present at each Steering Committee meeting. Attendance at less than fifty percent of meetings in a one-year period may be grounds for removal from the Steering Committee. In the event that a member of the Steering Committee is unable to attend a Steering Committee meeting, he/she may designate only one individual to attend the meeting (and this same designated individual is expected to attend any subsequent meetings the Steering Committee member is unable to attend) on his or her behalf. This designated individual is not a voting member of the Steering Committee.